08 July 2024
Office Administrator

 July 8, 2024 Lucy Micklefield
Consult Recruitment NZ > 08 July 2024Office Administrator
National Candles

08 July 2024
Office Administrator

A Little Bit About The Company

Join the National Candles legacy! Proudly brightening Kiwi homes and hearts for over 50 years with locally crafted candles, National Candles is seeking an Office Administrator to join our agile team. Operating from our urban candle factory in Te Aro, Wellington, we're a small and nimble crew dedicated to the tradition and craft of using time-honored candle making methods, using the finest raw materials. Join us and become part of a legacy committed to excellence and craftsmanship.

Some More Information About The Role

We’re looking for a full-time Office Administrator, with responsibility for:

Accounting/Bookkeeping:
  • Responsible for all aspects of accounting, including bookkeeping, accounts payable, and accounts receivable
  • Ensure timely payment of bills and receipt of payments
  • Process payroll and PAYE, ensuring accuracy and compliance with relevant regulations
  • Prepare GST and AIM returns
  • Maintain financial records and prepare financial reports as required
  • Reconcile bank and credit card statements and manage cash flow.
Customer Service and Administration:
  • Handle customer inquiries and process incoming orders efficiently
  • Assist and serve customers via phone and email to answer inquiries and resolve issues
  • Maintain customer records and ensure data accuracy
  • Manage logistics, including booking courier tickets and coordinating shipments
  • Ensure customer satisfaction by monitoring delivery schedules and resolving any logistical issues
  • Compiling data, reviewing product performance, and assisting in pricing and product strategies
  • Assist with administrative tasks such as filing, data entry, and office organisation.
Retail Storefront Assistance:
  • Provide exceptional customer service by assisting and serving customers in the retail store
  • Assist in managing inventory levels and store displays to ensure products are available and well-presented.
So Who Are You, And What Is Your Profile?
  
Being a fairly small business, this is the kind of environment where everyone does a bit of everything - you’ll quickly become passionate about the craft!


You’re someone who takes ownership of every bit of work that you take on, and has an inquisitive nature, always looking for areas of improvement. You'll be customer-focused and able to work with a small tight-knit group, many with long stable tenure. Above all else, you are keen to be involved with a fun, hard-working team where you can add value in a short space of time.

  • Have prior experience with Xero Accounting software (Unleashed would be advantageous too)
  • Experience in month-end and year-end procedures, and payroll processing 
  • Customer service experience is crucial, some logistics experience would be helpful too!
  • You’re not someone who wants to sit in one box, you want to be involved in the business as a whole, this role will in many ways be the face of it!
This role is handled by Lucy Micklefield and Jonelle Foot at Consult, please click the link below to apply as it helps us manage applications.

Applicants for this position should be currently living in New Zealand & have NZ residency or a valid NZ work permit. Unfortunately, we cannot consider your application without this.

Studies have shown that women and people from under-represented backgrounds are less likely to apply for roles where they don't match the job description criteria exactly. If you're excited about this role, but your experience aligns less than 100%, we encourage you to apply.
  • Broad role based in the vibrant Te Aro area
  • $70,000 - 75,000 (negotiable)
  • Long standing, artisan Kiwi business

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