18 December 2025
Accounts Administrator
December 18, 2025
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The Icehouse is a leading New Zealand organisation dedicated to supporting SME owners and leaders to grow stronger, more successful businesses. Based in Parnell, they partner with business owners to build capability, confidence, and leadership through practical programmes and a vibrant coworking community. Curious, values led, and people first, they believe that when small businesses do well, the whole country benefits.
About the Role
Working in the Operations team, this newly shaped Accounts Administrator role is ideal for someone who is accuracy obsessed, keeps the numbers tidy and the wheels turning. You'll have variety in your day, the trust to take ownership, and the satisfaction of knowing your work directly impacts day to day. This role is ideal for someone in search of a flexible, part-time role, 32 hours per week.
Key Responsibilities:
- Process invoices, payments, and reconciliations using Xero and AP workflow tools.
- Deliver accurate, timely accounts admin across AR, AP, and banking.
- Complete daily and weekly bank reconciliations.
- Communicate with customers and suppliers with professionalism and warmth.
- Maintain clean ledgers and support month-end processes, including fixed assets.
- Track customer payment plans, grants, and funding arrangements.
- Identify opportunities to improve processes and system use.
- Pitch in across the business, whether that’s emptying the dishwasher, helping set up for events or manning the bar!
- Experience in accounts or finance administration roles.
- Strong working knowledge of Xero (Xero Projects highly desirable).
- Exposure to Dext or similar expense tools.
- Curious, proactive, and comfortable managing priorities and deadlines independently.
- Tech-enthusiastic with an eye for process improvement.
- Great communicator who builds positive relationships easily.
- Highly organised with strong attention to detail.
Join a values-driven organisation where finance is front and centre, curiosity is encouraged, and your work directly supports New Zealand businesses to thrive.
This role is handled by Lucy Micklefield-Smith at Consult, please click the link below to apply as it helps us manage applications.
Applicants for this position should be currently living in New Zealand & have NZ residency or a valid NZ work permit. Unfortunately, we cannot consider your application without this.
Studies have shown that women and people from under-represented backgrounds are less likely to apply for roles where they don't match the job description criteria exactly. If you're excited about this role, but your experience aligns less than 100%, we encourage you to apply.
Consult will be shutting down for the Christmas/New Year period from the 23rd December 2025 until the 5th January 2026, with some of the team taking longer. This means that response to job applications over this period will likely be delayed until then. We wish you a safe & happy festive season!
- Flexible part-time hours (Approx. 32 per week)
- Parnell-based role in a vibrant, purpose-led organisation
- Varied accounts work across AP, AR, banking, and month-end support
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